{"id":30433,"date":"2013-01-29T17:18:00","date_gmt":"2013-01-29T17:18:00","guid":{"rendered":"https:\/\/grapevinemsp.com\/2013\/01\/29\/whats-the-difference-between-deleting-and-archiving-emails\/"},"modified":"2013-01-29T17:18:00","modified_gmt":"2013-01-29T17:18:00","slug":"whats-the-difference-between-deleting-and-archiving-emails","status":"publish","type":"post","link":"https:\/\/grapevinemsp.com\/whats-the-difference-between-deleting-and-archiving-emails\/","title":{"rendered":"What\u2019s the Difference Between Deleting and Archiving Emails?"},"content":{"rendered":"

\"\"If you\u2019re a busy business owner, you\u2019re probably going through scores of emails every day. Email allows everyone to stay in touch, no matter where they are and what they\u2019re doing. Email is essential in everyday business operations, but that doesn\u2019t mean it\u2019s perfect. With such a high intake of emails every day, there are often too many emails to remember, categorize, and go through. So how do we deal with the emails that we need to know about, but don\u2019t need right now? We often delete them only to regret it later. However, there are other options, such as archiving.<\/p>\n

Most email clients have the option to both archive and delete. Archiving is essentially moving an email out of your inbox into another folder where it won\u2019t be deleted. You can access these files at any time to figure out what you have, and you can even color-code emails according to importance.<\/p>\n

Deleting is exactly what it sounds like, and we\u2019ve all probably done it. Simply put, you hit delete, and the email disappears forever. Sometimes there is a trash folder it remains in for several weeks, but eventually it is purged for space. After that, deleted emails are almost impossible to recover, no matter how important or unimportant they were.<\/p>\n

So Which Should You Choose?<\/strong><\/p>\n

This completely depends on the email you have been sent. Spam, for example, is almost always safe to delete. However, any communication with any client, no matter how insignificant it may seem, should be filed away appropriately.<\/p>\n

Email is a form of data, and any data for your business should be kept for auditing reasons. Even if you don\u2019t think it will matter to an auditor, sometimes keeping record of something that didn\u2019t seem important at the time will come up later (a form you don\u2019t have a paper version of, for example, or communications with a client that comes back a year later to talk some more).<\/p>\n

Obviously, you don\u2019t want to keep every single thing that comes your way. But that doesn\u2019t mean you shouldn\u2019t file away anything that won\u2019t be useful in some way, some day.<\/p>\n

Used with permission from Article Aggregator<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

If you\u2019re a busy business owner, you\u2019re probably going through scores of emails every day. Email allows everyone to stay in touch, no matter where they are and what they\u2019re doing. Email is essential in everyday business operations, but that doesn\u2019t mean it\u2019s perfect. With such a high intake of emails every day, there are […]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"yoast_head":"\nWhat\u2019s the Difference Between Deleting and Archiving Emails?<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/grapevinemsp.com\/whats-the-difference-between-deleting-and-archiving-emails\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What\u2019s the Difference Between Deleting and Archiving Emails?\" \/>\n<meta property=\"og:description\" content=\"If you\u2019re a busy business owner, you\u2019re probably going through scores of emails every day. Email allows everyone to stay in touch, no matter where they are and what they\u2019re doing. Email is essential in everyday business operations, but that doesn\u2019t mean it\u2019s perfect. 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